Top Ten Mistakes of Microsoft Teams Administrators

So, we’re back again to seem at what other faults Microsoft Teams administrators make when it arrives to the platform. It is as if I’ve never ever browse Dale Carnegie’s “How to Acquire Buddies and Influence People”…

In section 1 we lined:

  • Disregarding safety
  • Ignoring exterior users
  • Disregarding SharePoint
  • Disregarding Teams
  • Disregarding compliance

Obviously it doesn’t halt there, so let’s go via the other errors I see on a regular foundation when talking with organisations and IT pros.

Ignoring Devices

Microsoft Teams is a large beast. It’s a collaboration system, and application launcher, a messaging system, a communications device, and more. But let’s aim on the “communications tool”.

I’ve been working in the Microsoft ecosystem for most of my vocation (there were being intervals of time invested in the Unix/Linux, Cisco, Nortel, and even net style worlds), and have been utilizing Microsoft quick messaging tools since Trade Server 2000 (sure, glance it up). A person of my earliest Microsoft certifications was on Reside Communications Server, and since then I retained up my certifications with Office Communications Server, Lync Server, and even Skype for Business Server. Across that time, it was merely black & white – if you utilised these tools for telephony, then you necessary licensed headsets and units – normally you would have difficulties.

Though applying non-qualified gadgets was an exception to the rule, these days with Microsoft Teams it looks to be the norm. And, as you’d assume – this produces problems. It produces troubles for meeting members and callers who battle to mentally filter out the echo from someone’s laptop computer microphone. It generates complications for men and women who have to tolerate looking up someone’s nose or the side of their head as they use their laptop webcam.

And in the assembly place room, these are amplified where meeting individuals battle to existing, project, or even hook up to the meeting when using meeting devices.

This is due to the fact deciding on the right units involves a distinct set of techniques from people that most IT gurus poss. In simple fact, it is a lot more the realm of the audio/visible specialist – on the other hand many of those people have not necessarily appear along for the journey of Microsoft Groups.

Even if they do have individuals abilities, is it real looking that the identical human being has the know-how and techniques to configure Intune to manage individuals products? When feasible, it is not practical as they are absolutely distinct capabilities and individuality kinds.

Ignoring Utilization

A person organisation I labored with was touted as a Microsoft circumstance research a number of a long time in the past, as they experienced 86% of staff making use of Microsoft Groups – what a win! Everybody was in a position to pat them selves on the back and rejoice this superb deployment.

But there is a expressing: really do not permit the truth get in the way of a superior tale.

That 86% usage was comprised mainly of chat. In simple fact, 94% of it was chat. Only 3% was voice/video clip communications or meetings, and 3% was channel-dependent communications. They experienced efficiently rolled out Skype for Enterprise.

Yet another scenario study from a Microsoft spouse described a 400% improve in Microsoft Groups use owing to their challenge. Wow!!! Nonetheless, what it didn’t point out that this was an enhance from Skype for Organization. When you do not have a alternative – your use figures are correctly compelled.

Talking with a couple contacts I realized at the customer described in the case study, their expertise with Microsoft Groups was woeful. They said they weren’t seriously skilled (although it was delivered, it was a blink-and-you will-overlook-it technique), persons have been employing it inconsistently, and some of the capabilities were crippled.

But they experienced a 400% increase in utilization. What a acquire!

These are just a few of examples that “usage” does not equal good utilization.

Sad to say, quite a few folks really do not have the time, knowledge, or curiosity to dig beneath the substantial-amount figures offered in the Microsoft 365 admin middle or the Microsoft Groups Admin Middle. Most of the IT gurus I’ve spoken to never even know about the Microsoft 365 Use Analytics alternative in Electricity BI, or the Productiveness Score in the Microsoft 365 admin center. And if they do know of them, prospects are the people who are dependable for driving usage (i.e. non-IT team) never know about the existence of, or have access to these applications. And they most absolutely wouldn’t know that these resources do not supply a entire story!

Utilization is a lot more than numbers. Usage is experience. Utilization is gratification. Utilization is achievement.

Disregarding Lifecycle

For a lot of, the constrained options presented by Azure Lively Directory close to Microsoft 365 Teams lifecycle is all they know. And boy are they limited – only a one expiration policy can be developed, and it involves a premium license to use it. That has always boggled my mind.

Similarly, Microsoft Groups delivers an archival operate for Groups, which if picked will established the Group to study-only and give you the selection to do the identical for the related SharePoint web site.

But a Group is extra than just the Team and the SharePoint web page. It is Planner boards, Types, applications, company, Stream (typical) films, Project programs, and other individuals. And none of these care that you have archived a Team – they maintain heading. Unfortunately, a widespread apply I’ve seen in organisations when they want to delete a Workforce, is just to duplicate the information out to another SharePoint site for archival, and then delete the Workforce (as the retention procedures should really hold onto the messages).

What about the material in all the aforementioned apps and expert services I just pointed out? Or the web pages in the OneNote notebook in the web page? Or the objects in the SharePoint lists? Or the web pages and information posts in the SharePoint web-site? The Large difficulty with the lifecycle of Teams is that regretably a whole lot of the content is just not seen to directors, and the articles that is somewhat noticeable – is not effortless to archive/transfer/migrate/export, if at all.

But there is beneficial business facts, data, historical past, and context in all of them which is all-way too-typically lost.

Ignoring Integration

Microsoft Groups is in some cases referred to as a “meta operating system”, and that aim is undoubtedly obvious when you take into account that you can incorporate apps, pop-out chats and application home windows, and before long be in a position to multi-job inside it. I would not be amazed if at some stage in the in the vicinity of upcoming we’ll see a little something like a “Microsoft Groups terminal” the place you practically boot into Microsoft Teams and nothing at all else.

To make this do the job, Microsoft Teams wants to combine with a lot of programs, and supply entry to lots of permissions. Want to add that third-bash bot? It wants to go through the attributes of all people in your listing so it can locate people today you mention.

Want to increase that visible diagramming application to assistance transform your Excel spreadsheets into swim lane diagrams? It desires entry to your OneDrive.

And for each and every app is a Assistance Principal designed in Azure Energetic Listing. And who’s watching that – the Groups admin? Do they even have the ideal admin position to cleanse up soon after the app has been removed? Or to search as a result of the audit log for situations exactly where an app might have go through as well considerably information?

Even inside of the native Microsoft 365 platform, a ton of the apps and services ability performance in Microsoft Teams.

Disabled Planner because you are not completely ready to roll it out yet? Bye-bye Jobs in Groups.

Disabled OneDrive due to the fact you are not prepared to migrate off on-premises file shares? Bye-bye files in chats.

Disabled Types since you feel men and women never will need it? Bye-bye polls in Teams meetings and channels.

The checklist goes on and on. For just about every action or purpose in Microsoft Teams, there’s about 50 percent a dozen items that relate or integrate with it – so tread cautiously.

Ignoring Consumer Experience

This a person I’m going to retain brief and sweet (actually, pretty bitter).

It’s no secret that IT pros are not supporters of stop-end users. We make jokes like ID10T data files, classify the issue as remaining PEBKAC, or that the issue lies at Layer 8.

We cripple their means to do things since they just can’t be trusted, they really don’t know what they are carrying out, and so on.

But here’s the detail: stop end users are the kinds who do the issues, that lets the organisation we do the job to exist, which in flip employs us.

We are listed here to serve and guidance them. Their frustrations with know-how impacts their careers. Their weak experience has a movement-on influence, that indirectly impacts our potential to place food items on the table. Their complications are our complications.

We require to do improved, and make sure that they have the very best expertise doable.

If we perform to reduce the issues we make with Microsoft Groups, then maybe… just perhaps we have a likelihood at entire world peace.

 

 


 

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